This policy sets out how we collect, process and hold your personal data if you apply for a grant. We are Cheddar Youth Trust, the data controller of your personal data.
This policy affects your legal rights and obligations so please read it carefully. If you have any questions, please contact us at firstname.lastname@example.org.
Personal data we collect
Cheddar Youth Trust is obliged from May 2018 to register consent to hold data in the Trust records of all applications for a grant which may be awarded or refused. These records are only available to the Trustees and not for general distribution and to abide by grantees’ wishes regarding the holding of this information.
Data obtained from applicants for a grant is used to:
- Maintain a register of applications.
- Allow Trustees to consider applications for a grant.
- Provide Trustees with all relevant information regarding the applicant and to confirm the applicant falls within the Trust’s constitution.
- Provide contact information in the Trust’s records and any other media sources as required.
- Allow the Trust to use photographs and the grantee report describing the project to obtain publicity for the benefit of the grantee and the Trust.
The standard information of Name, Address, Postcode and Telephone number together with e-mail address will be stored in the Trust’s records to enable Trustees and officers of the Trust to contact you.
By applying for our grant, you have agreed to the above.
If you have any concerns or need further information, please contact the Trust secretary, Jennie Colton, at email@example.com.
Who do we share your data with?
We only share your personal data with other Trust members in order to discuss and to make the decision about the grant application.
Where we hold and process your personal data and security
Some of your personal data will be held in writing and printing on paper, some will be on a computer and for applications coming through the website, records of all your personal data may be stored or transferred within our secured web server which locates inside European Union (the EU). We shall process your personal data in a manner that ensures appropriate security of the data.
However, you acknowledge that no system can be completely secure. Therefore, although we take these steps to secure your personal data, we do not promise that your personal data will always remain completely secure.
A cookie is a small text file containing a unique identification number that is transferred (through your browser) from a website to the hard drive of your computer. The cookie identifies your browser but will not let a website know any personal data about you, such as your name and/or address. These files are then used by websites to identify when users revisit that website.
We also use Google Analytics to monitor how the website performs. Google Analytics places several persistent cookies on your computer’s hard drive. These do not collect any personal data. If you do not agree to this, you can disable persistent cookies in your browser. This will prevent Google Analytics from logging your visits.
You have the right to obtain from us a copy of the personal data that we hold for you, and to require us to correct errors in the personal data if it is inaccurate or incomplete. You also have the right at any time to require that we delete your personal data. To exercise these rights, or any other rights you may have under applicable laws, please contact us at firstname.lastname@example.org.
If you have any complaints in relation to this policy or otherwise in relation to our processing of your personal data, you should contact the UK supervisory authority: the Information Commissioner, see www.ico.org.uk.
This policy shall be governed by and construed in accordance with the law of England and Wales, and you agree to submit to the exclusive jurisdiction of the English Courts.
We may change the terms of this policy from time to time. You are responsible for regularly reviewing this policy so that you are aware of any changes to it.